Question Info

How to Create a Flowchart in Excel

Setting Up The Environment.

Cash flow statement Analyze or showcase the cash flow of your business for the past twelve months with this accessible template. Sparklines, conditional formatting, .  · Have problems creating a workable cash-flow diagram. The problem is making horizontals line and points w/ values. Trying to figue out how to upload a excel to show my problem.

Creating the Flowchart

This section of the statement is associated with the Long-Term Assets section of the balance sheet. I'm not going to try to explain how to prepare or analyze the cash flow statement other than to say that if you have the records of all the cash transactions, then the preparation can be done using the simple method of categorizing the receipts and payments into the three categories listed above.

The indirect method can be used to create the statement of cash flows from the information in the balance sheet and income statement, but I'll leave that explanation for the textbooks. For more information, see the references below. The information on this page is for illustrative and educational purposes only. The spreadsheet is provided as-is. We do not guarantee the results or the applicability to your financial situation. You should seek the advice of qualified professionals regarding financial decisions.

Charts help people to visualize information. A cash flow chart clarifies what your company does with its money in a way that may not be apparent when you look at a spreadsheet page full of numbers. This understanding can help you to make better-informed strategic decisions as well as streamline your internal operations.

Design a rough draft of your chart before making a large-scale version. Take a sheet of paper and draw a box at the top for each form of income your company earns. Common sources of income include sales to consumers and payments from clients. Other sources may include government tax credits, leasing fees, licensing fees, asset sales and equity. Draw boxes in the middle of the page for each segment of the company that has spending authority.

In larger businesses these consist of departments or divisions, usually headed by a vice president who must authorize expenditures. The key point is to identify all the different ways in which your company is structured to spend money. Again, make sure you do not overlook anything. Under each spending authority box, draw smaller boxes identifying specific areas of expenditure. For instance, under the facilities management box, list separate boxes for utilities, repairs and groundskeeping.

This step is optional, but it makes for a nicer flowcharting environment. To create a flow chart grid in Excel, select all the cells by clicking on the corner of the spreadsheet, as shown in the picture below-left.

Then, right click on one of the columns and select Column Width. As shown in the picture below-right, enter 1. The standard row height is The standard row height is dependent on the default font.

The default font in Excel is Arial 10, so your settings may be different if you have a different font set as default. This isn't required, but turning on the snap to grid function makes flowcharting in Excel so much easier I can't imagine creating flow charts without it. This feature makes the shapes align to the Excel worksheet cells when you add them, re-size them, or move them.

It's great for ensuring your flowchart symbols are uniformly sized and aligned. To turn snap to grid on, simply click the Draw button on the Drawing toolbar. Then, click Snap then To Grid , as shown below. It's always good to know your limits, and making flow charts is no exception. You need to set the page size and then do a print preview because this will display the page breaks. Set properties such as portrait or landscape, paper size, and margins and close the form.

One consideration you should make when setting the properties is where the flow chart will be published. For example, if you copy and paste the flow chart into Word, then it's good to remember that Word's default lateral page margins are 1" less than Excel's i. After the page properties are set, click the Print Preview button on the main toolbar. Close the preview screen and the page breaks should now be visible.

If there is nothing on the worksheet yet to preview, Excel will pop open an error message. If it does, just click OK - the page breaks should now be visible anyway. If you're creating a Deployment Flow Chart, an Opportunity Flow Chart, a Process Relationship Flow Chart, or any other type of flow chart that requires swim lanes or swimming pools, then it's a good idea to create the structure of the flow chart before adding the flow chart symbols.

A full explanation of each of these specialized types of flow charts deserves an article of its own. But quickly, you can create the flow chart column and row headers in two ways. The first way is to use Excel's cell merging and borders. This is the easiest way if you plan on publishing the flow chart in Excel. The second way is to create the headings with Process flow chart symbols and create the swim lane dividers with autoshape lines.

The advantage to this method is that the swim lane heading shapes and dividing lines can be selected along with the flow chart symbols, so you can easily copy and paste the whole diagram if you're going to publish the flow chart in Word or some other Office application. In the flow chart swim lane examples below, the swim lanes on the left were created using cell borders and the swim lanes on the right were created using process flow chart symbols and autoshape lines.

As you can see, the appearance is identical. Also, if you plan to add a title block, including the process name, author s , and revision info, then doing so before creating the flow chart is a good idea.

To add a flow chart symbol to the worksheet, you need to click the AutoShapes button on the Drawing toolbar, then click Flowchart , then select the shape you want to add, as shown in the picture below:. The mouse cursor will change to a crosshair. Left click on the worksheet location where you want the top left corner of the flow chart symbol to be and drag the mouse until the flow chart symbol is the size you want.

See the flow chart terminator symbol below for an example. To add text to an Excel flow chart symbol, simply click on the symbol and start typing. If you've created Word flow charts before, this is one of the differences between creating flow charts in Excel and flow charts in Word. In Word, you have to right-click on the shape and select Add Text from the context menu. A Flow Line is an arrow showing the order of the process steps. In Excel, flow chart lines are called Connectors.

But Connector is also the name for a flow chart symbol used to depict a labeled node indicating a jump to another part of the flow chart. I will typically use the term "Flow Line" to avoid confusion, but in this section Flow Line and Connector are used interchangeably. Connectors are named as such because the lines actually connect to the flow chart shapes.

When a shape is moved around, a Connector will remain attached to the shape, whereas a standard Excel line or arrow will not be connected. To add a flow line between two shapes, first select the Connector type you want to use, as shown in the picture below.

The Elbow Connector is versatile for flow lines because it will look just like a straight connector when the shapes are aligned. After you've clicked on a Connector type, the mouse will change to a crosshair.

Click on the edge of the first flow chart symbol and drag the mouse over to the edge of the second flow chart symbol, then release the mouse button. A faint dashed line will show the path of the flow line. When you hover the mouse over a flow chart symbol, the possible connection points will show as blue dots.

Also, the mouse cursor will change to a bomb site when you're near one of the connection points see the picture below. When an Excel flowchart Connector is connected to a flow chart symbol, the ends of the Connector are red dots. If one of the Connector ends is not connected it shows as a green dot.

The figures below show a unconnected flow line on the left and a connected flow line on the right. To connect a flow line like this, just click and drag the endpoint to the correct spot. A yellow diamond not shown on a Connector is a line routing handle.

You can click and drag that to re-route the connector line without changing the position of the endpoints. It's a handy feature, especially when a long flow line is routed behind other shapes.

Sometimes you need to add a note or explanation for a flow chart process step that doesn't fit into the flow chart symbol. For these circumstances you can add a callout. Callouts are added from the Excel Drawing toolbar in the same way that you add a flow chart symbol or flow line.

Many of the formatting features are available on the Excel Formatting toolbar e. Some of the formatting options are only available on the Format AutoShape dialog, such as vertical text alignment. This form can be opened by double-clicking on the outside border of the flow chart shape. Some of the more advanced formatting options are available in the Fill Effects sub-dialog, including gradient fills, textures, and adding pictures to flow chart symbols.

The Fill Effects dialog is opened by clicking on the Fill Color dropdown as shown in the picture below. Sometimes you decide a different flow chart symbol is needed. It's a common practice to make all shapes Process symbols rectangles , but there's a lot of semantic information in symbols that conveys added meaning at-a-glance when you use more specific symbol types.

To change a flow chart symbol type, first select the symbol. Then select the new shape from the Change AutoShape menu as shown below. After you move or resize flow chart shapes, the alignment may get thrown off. Plus, if you resize a bunch of shapes to make them bigger, the spacing between the shapes may get scrunched up.

Cash Flow Statement Essentials

Select the shape then set the font and font size on the Home tab. In the flow chart swim lane examples below, the swim lanes on the left were created using cell borders and the swim lanes on the right were created using process flow chart symbols and autoshape lines.

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Skip to main content. Callouts are added from the Excel Drawing toolbar in the same way that you add a flow chart symbol or flow line.

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